SystemDesign and Workflow
SystemsDesign and Workflow
Asummary of vital concepts
The definition of workflow: The definition of workflow is the basicconceptual aspect that guides the process of redesigning workprocesses in a work environment (Agencyfor Healthcare Research and Quality, 2016). The ideal way to applythe conceptual aspects of the definition is to ensure that allemployees understand the individual components of the organization’sworkflow so that they are actively involved in the process ofredesigning it.
Workflowtools: Workflow tools are vital activities that an individual(s)tasked with implementing its redesigning process initiate in order tocollect and analyze information about it. The collection and analysisof information provides a clear picture about the specific areas ofthe workflow that need modifications. Examples of workflow tools are:benchmarking, crafting a checklist, creating a flowchart, andconducting interviews on relevant resource persons (Agency forHealthcare Research and Quality, 2016). An application of thisconcept is to compare the specific features of an organization’sworkflow with those of another organization that implemented aparticular technology intended for adoption to reorganize theworkflow.
Electronicmedical records (EMR): Electronic medical records refer to digitaldata about the medical and clinical reports of a patient in regard todiagnosis and treatment (Agency for Healthcare Research and Q uality,2016). Introducing EMR in a hospital setting improves patient care aswell as the clinical outcomes of patients. One way of applying theEMR concept is to integrate patient information into a database withspecific alerts for various ailments. The alert guides nurses anddoctors on the specific clinical procedures to administer.
McGonigleand Mastrian (2015) explain the role of informatics in nursing. Theauthors contend that understanding and applying informatics includesbut not limited to understanding its building blocks, its varyingperspectives on informatics, and the process of its administration.The building blocks are cognitive sciences, nursing science,information, and computer science (McGonigle& Mastrian, 2015). In order to apply these concepts in a workenvironment, all employees should have access to internet and libraryresearch tools and be taught to create and share information throughhealth care delivery systems.
Theimportance of monitoring the effects of technology on workflow
Itis an essential task to monitor the effects of technology on aworkflow because it provides the basis of measuring and evaluatingefficiency. The major goal of redesigning the workflow is to make itmore efficient hence, technology must have positive distributiveeffects in terms of client satisfaction, reduced workload, andenhanced collaboration among employees.
Agencyfor Healthcare Research and Q uality (2016). Healthit.ahrq.gov.Retrieved 14 January 2017, fromhttps://healthit.ahrq.gov/health-it-tools-and-resources/workflow-assessment-health-it-toolkit/research/search?field_wf_research_type_hit_value%5B1%5D=1
McGonigle,D., & Mastrian, K. G. (2015). Nursing informatics and thefoundation of knowledge (3rd ed.). Burlington, MA: Jones and BartlettLearning.